Williamsville Central School District

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Participation By The Public

Adoption Date: 7/7/2009
3000 - Community Relations

3273 ADVERTISING MATERIALS AND ANNOUNCEMENTS

As a service to parents and children, the District does permit notices to be made available or sent home with children about various activities and events taking place in our community.

Documents or flyers are distributed via backpack mail predominantly at the elementary school level. It must be clearly noted, in writing, as part of any advertising material, flyer or announcement that the activity, event or program is not affiliated with or endorsed in any way by the District. Upon receipt, it is the responsibility of parents/guardians to discard information that is of no interest or to inquire further about those activities they may wish to pursue for their children. Materials, on occasion, may be made available for pick up on community tables and/or staff faculty rooms at the middle and high school levels when deemed appropriate. We may also allow for this option at the elementary level, as opposed to distribution.

The District understands that there may be a need for private business names to appear in flyer advertisements to adequately describe the fundraising event. Under these circumstances the business name may be written in the flyer but the usage of logos or business slogans in these materials is not permitted. In addition, material should not include direct solicitation of charitable donations from students on school property and during school hours in compliance with Regents Rule 19.6 (8NYCRR Section 19.6).

With advanced approval from the Superintendent of schools or designee, information concerning activities, events, programs and other opportunities of interest to children and their families in the District may be distributed to students provided that the activity, event, program or opportunity is conducted or sponsored by an agency of federal, state or local government, or by a not-for-profit group that can furnish documentation as a nonprofit organization by the Internal Revenue Service. Also, the Superintendent may request additional information concerning the governance structure and/or mission of the organization. Such details are requested solely for the purpose of confirming that the organization is within the coverage of this policy and its accompanying regulations. This provision does not, however, allow for the distribution of fund-raising materials even if these other criteria are met. Fund-raising activities will be placed, when deemed appropriate, on community tables.

The agency or organization seeking to distribute information to students in District schools must provide sufficient copies of the document; the District will not make copies for this purpose. The District retains the right to withdraw approval of material from any source if it is determined that distribution would undermine the intent of this policy or cause disruption in the school.

Finally, in the context of elections, any materials and/or announcements distributed or made available should not exhort a partisan position. Phillips v. Maurer, 67 NY 2d 672.

The Superintendent or designee is directed to develop and implement the necessary procedures to ensure that this policy is implemented throughout the school system.

Policy Cross References:

  •  » 3410 - CODE OF CONDUCT ON SCHOOL PROPERTY
  •  » 5640 - SMOKING/TOBACCO USE
  •  » 7310 - SCHOOL CONDUCT AND DISCIPLINE
  •  » 7320 - ALCOHOL, TOBACCO, DRUGS AND OTHER SUBSTANCES (STUDENTS)
  •  » 7410 - EXTRACURRICULAR ACTIVITIES
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