Williamsville Central School District

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Non-Instructional Operations


                                                                                                                                                    REVISED 2018   5660                                                                                                                                                                                                                   REVISED 2014                                                                                                                                                                                                                                 NEW 2009                                                                                                                                                                                                                                          Non-Instructional/Business                                                                                                                                                                                                    Operations


School Food Service Program (Lunch and Breakfast)

 The District participates in the National School Lunch Program, School Breakfast Program, and Special Milk Program, to receive commodities and subsidies from the U.S. Department of Agriculture. In return, the District provides free and reduced-price meals to elementary and secondary students in its schools and serves meals that meet federal requirements. 

The Superintendent or designee will carry out the rules of the School Lunch and Breakfast Programs. The District's Reviewing Official and Verification Official or the Department of Social Services Office of Temporary and Disability Assistance (OTDA) will determine student eligibility. Appeals regarding eligibility should be submitted to the District's Hearing Official. 

The District may allow Free or reduced-price meals for qualifying District students after receiving a written application from the student's parent or guardian or a "direct certification" letter from OTDA. Applications will be provided by the District to all families. 

         School officials must also determine eligibility for free or reduced-price meals and milk by using the Direct Certification Matching Process. Any student residing in a household receiving federal assistance through the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance to Needy Families (TANF), or Medicaid is automatically eligible for free meals and milk; eligible families will not have to complete further applications. The District will notify parents or guardians of eligibility, giving them the opportunity to decline free meals and milk. 

Child Nutrition Program Authorization 

Since the District participates in one or more Child Nutrition Program, the Superintendent has developed rules which address: 

a)      What can be charged;
b)      The limit on the number of charges per student;
c)      The system used for identifying and recording charged meals;
d)      The system used for collection of repayments; and
e)      Ongoing communication of the policy to parents and students. The District's meal-charge policy and procedures will be available to all households and applicable staff in writing at the start of each school year and to new households that transfer into the District during the school year. The District will also provide details regarding payment methods on its website.

Charging Meals

a)      Students may charge reimbursable lunch and or breakfast meals. 
b)      The only item permitted to be charged are a complete meal. A la carte items such as snacks or ice cream may                not be charged;
c)      The District's point-of-sale system will track all charges and payments;
d)      If after exceeding the allowable meal charge limit ($50 per student), students who continue to come to school               without a lunch or meal monies, District administration may contact Social Services to report a student's                         consistent failure to arrive at school with a meal. 
e)      Parents who have children with charged meal balances that incur negative balances will be contacted by the                  District to resolve their owed amounts.  Parents may be invoiced by the District for their unpaid meal amounts.
f)      The general fund will advance payment to the food service fund for all charges not paid before the end of the                 school year.  Parent/Guardians will still be expected to make payment for all outstanding charges.  Any of these           charges subsequently collected will be remitted back to the general fund.

 Restriction of Sweetened Foods in School 

The sale of sweetened foods will be prohibited from the beginning of the school day until the end of the last scheduled meal period.

Sweetened foods consist of sweetened soda water,; chewing gum,; and candy, including hard candy, jellies, gum, marshmallow candies, fondant, licorice, spun candy, candy coated-popcorn, and water ices, except those which contain fruit or fruit juices.

Restrictions on Sale of Milk Prohibited 

         The District will not directly or indirectly restrict the sale or marketing of fluid milk products at any time or in any place on school premises or at school-sponsored events. 

Food Substitutions for Children with Disabilities 

         Federal regulations governing the operation of Child Nutrition Programs, Part B of the Individuals with Disabilities Education Act, and Section 504 of the Rehabilitation Act of 1973 require that children with disabilities be offered the opportunity to participate in all academic and nonacademic activities including school nutrition programs. The District will make reasonable accommodations to those children whose disabilities restrict their diets, such as providing substitutions or modifications in the regular meal patterns. These meal substitutions will be offered at no extra charge. A student with a disability must be provided substitutions in food when that need is supported by a statement signed by a physician attesting to the need for the substitutions and recommending alternate foods. 

         However, the school food service is not required to provide meal services (for example, School Breakfast Program) to students with disabilities when the meal service is not normally available to the general student body, unless a meal service is required under the student's individualized education program (IEP) or Section 504 Accommodation Plan as mandated by a physician's written instructions. 

*Food Substitutions for Nondisabled Children 

         Though not required, the District will also allow substitutions for non-disabled children who are unable to consume the regular meal because of medical or other special dietary needs if the request is supported by a statement signed by a recognized medical authority. 

         The District may also allow substitutions for fluid milk with a non-dairy beverage that is nutritionally equivalent (as established by the Secretary of Agriculture) to fluid milk and meets nutritional standards for students who are unable to consume fluid milk because of medical or other special dietary needs if the request is supported by a statement signed by a recognized medical authority or by the student's parent/legal guardian. 

Prohibition Against Adults Charging Meals 

         Adults must pay for their meals at the time of service or set up pre-paid accounts. 

HACCP-Based Food Safety Program 

         Schools participating in the National School Lunch and/or School Breakfast programs are required to implement a food safety program based on Hazard Analysis and Critical Control Point (HACCP) principles. The District must develop a written food safety program for each of its food preparation and service facilities that is based on either traditional HACCP principles or the "Process Approach" to HACCP. (The "Process Approach" simplifies traditional HACCP by grouping foods according to preparation process and applying the same control measures to all menu items within the group, rather than developing an HACCP plan for each item.) 

         Regardless of the implementation option selected, the District's written food safety program must also include:

 a)     Critical control points and critical limits;
b)      Monitoring procedures;
c)      Corrective actions;
d)      Verification procedures;
e)      Recordkeeping requirements; and
f)      Periodic review and food safety program revision. 

Child Nutrition and WIC Reauthorization Act of 2004, PL 108-265

Child Nutrition Act 1966, 42 USC § 1771 et seq.

Richard B. Russell National School Lunch Act 1946, 42 USC § 1751 et seq.

§ 504 of the Rehabilitation Act of 1973, 29 USC § 794 et seq.

Individuals with Disabilities Education Act (IDEA), 20 USC §§ 1400-1485

7 CFR Parts 15B, 210 and 220

Education Law §§ 902(b), 915, 918, 1604(28), 1709(22), 1709(23) and 2503(9)(a)

8 NYCRR §§ 200.2(b)(1) and 200.2(b)(2)

Social Services Law § 95





Adopted: 7/7/09

Revised Policy Adopted: 9/9/14

Revised Policy Adopted: 3/13/18