Williamsville Central School District

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Non-Instructional Operations

Adoption Date: 7/7/2009
5000 - Non-Instructional/Business Operations

5670 RECORDS MANAGEMENT

A Records Management Officer shall be designated by the Superintendent, subject to the approval of the Board of Education. Such Records Management Officer shall coordinate the development of and oversee a program for the orderly and efficient management of records, including the legal disposition or destruction of obsolete records, and be given the authority and responsibility to work with other local officials at all levels in the development and maintenance of the records management program.

In addition, a Records Advisory Board may be created to assist in establishing and supporting the records management program. The District's legal counsel, the fiscal officer, and the Superintendent/designee may comprise the Advisory Board.

Appropriate regulations and procedures shall be developed.

Retention and Disposition of Records

The Superintendent shall retain records for such a period and dispose of them in the manner described in Records Retention and Disposition Schedule ED-1, established pursuant to Part 185, Title VIII of the Official Compilation of Codes, Rules and Regulations of the State of New York and Article 57-A of the Arts and Cultural Affairs Law.

Arts and Cultural Affairs Law Section 57.19
8 New York Code of Rules and Regulations (NYCRR) Part 185

Policy Cross References:

  •  » 5671 - DISPOSAL OF CONSUMER REPORT INFORMATION AND RECORDS
  •  » 5672 - INFORMATION SECURITY BREACH AND NOTIFICATION
  •  » 5673 - EMPLOYEE PERSONAL IDENTIFYING INFORMATION
  •  » 5674 - DATA NETWORKS AND SECURITY ACCESS
  •  » 5675 - STUDENT GRADING INFORMATION SYSTEMS
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