Williamsville Central School District

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Student Progress

Adoption Date: 7/7/2009, Revised: 1/13/2015; 09/08/2015
7000 - Students

7210 STUDENT EVALUATION, PROMOTION AND PLACEMENT

Grade Promotion and Placement

Grade promotion and the placement of students within the District's instructional system shall be at the discretion of the principal and shall be subject to review at any time. In making such decisions, the principal will be guided by: performance in class; past records, including various measures of student growth; recommendations from parents/guardians, and teachers; and any other appropriate sources of information. District policy regarding, placement, promotion and retention of students is guided by consideration of the best interest of the student, the resources of the District and research concerning best educational practices.

Should a parent/guardian request a review of the Principal's determination, the Principal shall meet with the parent to review relevant evidence upon which such determination was made. If the parent/guardian remains in disagreement with the decision after speaking with the Principal further review may be requested. The Assistant Superintendent for Instruction and/or the Assistant Superintendent for Exceptional Education and Student Services shall review existing documentation and render a decision. A parent/guardian may appeal to the Commissioner of Education if they disagree subsequent to this formal District review.

Testing Program

The Williamsville Central School District utilizes and the Board of Education endorses the use of standardized, formative, summative, screening, ability, achievement, diagnostic, readiness, interest and guidance tests as a part of the total educational process to the degree to which tests help to serve students by monitoring their process, meeting needs, and continuously improving curriculum and instruction.

The District will not make any student promotion or placement decisions based solely or primarily on student performance on the state administered English language arts and mathematics assessments for grades 3 through 8. The District may, however, consider student performance on such state assessments in making student promotion and placement decisions provided that multiple measures be used in addition to such assessments and that such assessments do not constitute the major factor in such determinations.

Alternative Testing Procedures

The use of alternative testing procedures shall be limited to:

  1. Students identified by the Committee on Special Education and/or Section 504 Team          as having a disability. Alternative testing procedures shall be specified in a student's Individualized Education Program or Section 504 Accommodation Plan; and
  2. Students whose native language is other than English (i.e., English language learners) in      accordance with State Education Department Guidelines. The alternative testing procedures employed shall be based upon a student's individual needs and the type of test administered.
The District shall report the use of alternative testing procedures to the State Education Department on a form and at a time prescribed by the Commissioner.

Parents and/guardians to District students shall receive an appropriate report of student progress at regular intervals.

The goal is to communicate as often as is necessary and as effectively as possible with the parents of each child, and to encourage parents to communicate with the school. A report may be a “report card”, a portfolio or document used at a conference, or some other form of communication that is appropriate informative, and timely. Formal reports of a student’s progress shall be made at regular intervals to the parents/legal guardians of the student. A copy of interim progress and other supplementary reports as appropriate, including telephone calls, shall be placed in the student’s educational record.

The District will not place or include on a student's official transcript or maintain in a student's permanent record any individual student score on a state administered standardized English language arts or mathematics assessment for grades 3 through 8. However, the District will comply with state and federal requirements regarding the maintenance and transfer of student test scores. Any test results on a state administered standardized English language arts or mathematics assessment for grades 3 through 8 sent to parents or persons in parental relation to a student shall include a clear and conspicuous notice that such results will not be included on the student's official transcript or in the student's permanent record and are being provided to the student and parents for diagnostic purposes.

Parent Conferences

The Board of Education encourages parent conferences with teachers as an effective means of communication between the home and the school. These conferences provide opportunity for open communication regarding administrative procedures, instructional programs, goals and objectives, and pertinent information regarding student’s progress.

Teachers have a responsibility to meet with parents to discuss student problems and progress. When a parent requests a conference with a teacher, the teacher shall make every effort to arrange a mutually convenient time. Such conferences should be scheduled around the school day so as not to interfere with the instructional process. Teachers should notify the appropriate Principal in advance of such conferences.

When necessary, attempts will be made to provide interpreters for non-English speaking parents and/or persons in parental relation to District students.

Section 504 of the Rehabilitation Act of 1973, 29 USC Section 794 et seq. Education Law Sections 305(45) - (47), 1709(3)

8 NYCRR Sections 100.2(g), 100.2(ll), 100.3(b)(2)(iv), 100.4(b)(2)(v), 100.4(e)(6)
8 NYCRR Parts 117 and 154

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