Williamsville Central School District

Font Size

Purchasing Department

 Purchasing Agent  Ronald Bowser  Phone (716) 626-8028 
 Email rbowser@williamsvillek12.org
 Purchasing Secretary  Emily McMenamin  Phone (716) 626-8020
 Email emcmenamin@williamsvillek12.org
Click to view CURRENT IFB'S (INVITATIONS FOR BIDS)   
Click to view CURRENT RFP'S (REQUESTS FOR PROPOSALS)

Mission Statement

To purchase necessary supplies, equipment and services of high quality for the lowest price from responsible suppliers for use within the Williamsville Central School District and to result in the best value for the educational budget. To procure items and services in accordance with section 103 of the General Municipal Law, the New York State Comptroller Financial Management Guide and the Williamsville Central School District Policies. To make efficient and cost-effective purchases while maintaining internal controls recommended by the New York State Office of Comptroller to guard against favoritism, extravagance and fraud.

Attention Bidders:
Bid Notice must be used as cover page for bid. All BID DOCUMENT signature pages must be signed and returned with the sealed bid.

Excel version: To improve accuracy of bid submissions an excel version of the bid list will also be available on the Williamsville Central School District website for larger bid lists.  If the bid you are interested in has an Excel version available you will see it below clearly marked as an Excel version.  When available this excel sheet MUST be used to enter bid information and submitted via email to rbowser@williamsvillek12.org.  A sealed bid package containing all completed, signed and dated bidding documents MUST still be returned by mail by the due date noted on the bid notification.  Bids will not be deemed complete until the entire bid packet is received.

Click BELOW To Print Specifications, Required Bid Documents, Terms and Conditions for:

CURRENT BIDS:


Opening 11/15/2017
COPY PAPER #1 - BID #2018-09
BID #2018-09 - EXCEL VERSION OF BID LIST ONLY  *See Instructions above for how to use

SHEET MUSIC #1 - BID #2018-10
BID #2018-10 - EXCEL VERSION OF BID LIST ONLY   *See Instructions above for how to use

Opening 12/6/2017
TREE REMOVAL, TRIMMING AND STUMP GRINDING - BID #2018-11

ATHLETIC FIELD MARKING & PARKING LOT PAINT - BID #2018-12
BID #2018-12 - EXCEL VERSION OF BID LIST ONLY   *See Instructions above for how to use

Opening 12/13/2017
TOPSOIL & ATHLETIC FIELD SAND MIX - BID #2018-13

GROUNDSKEEPING SUPPLIES - BID #2018-14
BID #2018-14 - EXCEL VERSION OF BID LIST ONLY   *See Instructions above for how to use


Click Here To See Bid Calendar for upcoming bids.

Bidding Process
All public bids for commodities and services are advertised in the legal notices of the Amherst Bee and posted on this website. Bidders are responsible for printing their own bid documents.

All bids must be received in a sealed envelope by the due date and time specified on the bid.
The envelope must be labeled with the bid name, bid number and due date. Bidders are welcome to attend bid openings.

New bidders will be subject to a vendor analysis and may be required to submit information on ownership, company history, financials and at least three references during the bid tabulation process.

All bidders will receive bid tabulations once the analysis is complete. Award recommendations are submitted to the Board of Education for approval on a monthly basis.

Bidding Thresholds
Materials, Equipment and Supplies - General Municipal Law 103 and District Policy require formal sealed bids for purchases of $20,000 or more for any single item or commodity group (similar items).

Contracts for Public Works - General Municipal Law 103 and District Policy require formal sealed bids for purchases of $35,000 or more for all repair or contract obligations that involve goods and services in a single project. An architectural firm will perform the bid process for any public works projects greater than $35,000.

Request For Proposal Process
The Purchasing Department periodically issues Requests for Proposals for professional services. Specifications for RFP's will also be posted on the website.

CURRENT RFP'S:
No Current RFP's Available


ALL DISTRICT
New York State Contracts

The District also accesses over 125 New York State contracts for various equipment, supplies and services.