Williamsville Central School District

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Participation By The Public

Adoption Date: 7/7/2009, Revised: 2/11/2014; 09/09/2014
3000 - Community Relations


School Facilities

It is the policy of the Board to encourage the greatest possible use of school facilities for community-wide activities. This is meant to include those uses permitted by New York State law. Groups wishing to use the school facilities must secure written permission from the Board of Education or its designee and abide by the rules and regulations established for such use including restrictions on alcohol, tobacco and drug use..

The District reserves the right to charge a fee for the use of its facilities in a manner consistent with law, and on terms specified in regulation or by agreement with such organizations.

Materials and Equipment

Except when used in connection with or rented under provisions of Education Law Section 414, school-owned materials or equipment may be used for school related purposes only. Private and/or personal use of school-owned materials and equipment is strictly prohibited. The loan of equipment and materials for public purposes that serve the welfare of the community is allowed, as long as the equipment is not needed at that time for school purposes and that the proposed use will not disrupt normal school operations.

The Board will permit school materials and equipment to be loaned to staff members when such use is directly or peripherally related to their employment, and to students when the material and equipment is to be used in connection with their studies or extracurricular activities. Community members will be allowed to use school-owned materials and equipment only for educational purposes that relate to school operations. The Board will also allow the loan of equipment to local governments and other entities that benefit the welfare of the surrounding community. The Board supports such inter-municipal cooperation as it saves taxpayer monies and is a more efficient use of scarce or costly equipment and resources.

The District will develop administrative regulations to assure that use of school-owned materials and/or equipment complies with the letter and spirit of this policy, including a description of the respective rights and responsibilities of the School District/lender and borrower in relation to such materials and equipment.

Food on School Premises

Due to the prevalence of severe life threatening allergies, specific areas of the buildings will not be available for use.  In particular, allergen-restricted classrooms will not be accessible for after-school and /or community activities.  In addition, if food is being used as part of the event, that shall be indicated on the building permit.  Charges for enhanced cleaning procedures following the event/activity will be incurred by the organization.

Education Law Section 414
NY Constitution Article 8

Policy References:
Refer also to Policies

  • #3281 -- Use of Facilities by the Boy Scouts of America and Patriotic Youth Groups
  • #3410 -- Code of Conduct on School Property
  • #5640 -- Smoking/Tobacco Use
  • #7320 -- Alcohol, Tobacco, Drugs and Other Substances (Students)
  • #7410 -- Extracurricular Activities
  • District Code of Conduct