6000 - Personnel
6161 CONFERENCE/TRAVEL EXPENSE REIMBURSEMENT
SUBJECT: CONFERENCE/TRAVEL EXPENSE REIMBURSEMENT
The District will pay for travel and lodging expenses that are for District business or for an approved school related seminar/conference that has been determined to benefit the educational program of the District. The District will only pay actual travel and lodging expenses for District employees.
Conference travel will be for official business and will be made utilizing a cost-effective and reasonable method of travel.
All conference travel must have a completed Travel Conference Request Form on file which has been approved by the appropriate supervisor. The Superintendent/designee approves those Travel Conference Requests which have reimbursable employee expenses greater than $25.00. Travel Conference Request Forms are only to be used by District employees.
All conference reimbursement requests must be submitted using Travel Conference reimbursement Form.
Expenses for overnight-approved travel will be reimbursed when accompanied by original receipts for lodging and other reimbursable expenses. Meal expenses for overnight travel will only be reimbursed based on the Board approved per diem rates which are modeled after the United States General Services Administration per diem rates.
New York State sales tax cannot generally be reimbursed. Sales tax may, however, be reimbursed when such costs constitute an actual and necessary expense. A Sales Tax-Exempt Form can be obtained prior to travel for hotel accommodations from the Business office. .
Original receipts are required when submitting for parking and tolls, however "EZ Pass" statements may be substituted with the appropriate charges highlighted.
General Municipal Law § 77-b(2)
NOTE: Refer also to Policy #5323 -- Reimbursement For Meals/Refreshments
- Refer also to Policy #5323 -- Reimbursement for Meals/Refreshments
- » 5323 - REIMBURSEMENT FOR MEALS/REFRESHMENTS
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