Williamsville Central School District

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Student Directory Information

Adoption Date: 7/7/2009, Revised: 7/10/2012; 08/10/2010, 12/15/15
7000 - Students


The District shall publish an annual public notice informing parents or eligible students (i.e., a student 18 years of age or older or who is attending an institution of post-secondary education) of the District’s definition of Directory information, their right to refuse the release of student directory information and indicating a time period for their response. Following such public notice and a reasonable response period, the District may release such information to an outside group without individual consent.

The notice must include a statement that the parent, guardian or eligible student has a right to:

  • Inspect and review the student's education records;
  • A specification of the intent of the District to limit the disclosure of personally identifiable information contained in a student's education records except:
    1. By prior written consent of the- student's parent(s) or guardian(s) or the eligible student;
    2. As directory information; or
    3. Under certain limited circumstances, as permitted by FERPA.
  • Request that records be amended to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights;
  • File a complaint with the U.S. Department of Education alleging failure of the District to comply with FERPA and its regulations; and
  • The procedure for exercising the right to inspect, review, and request amendment of student records.
In accordance with the Family Educational Rights and Privacy Act
(FERPA), the District defines student directory information as the following: student name; name of parent/guardian; grade designation; participation in officially recognized activities and sports; weight and height (if members of athletic teams); honors, degrees and awards received; and the name of the educational agency or institution most recently previously attended by the student. Student address may also be considered directory information and released without consent to law enforcement authorities for the purpose of complying with active investigations.

Directory information does not include:

  • A student's social security number; or
  • A Student's identification (ID) number, except as provided below
Directory information includes a student ID number, user ID, or other unique personal identifier used by the student for purposes of accessing or communicating in electronic systems, or that is displayed on a student ID card or badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identify, such as a personal identification number (PIN), password, or other factor known or possessed only by the authorized user.  Parents and eligible students may not, by opting out of disclosure of directory information, prevent a school from requiring a student to wear or present a student identification card or a badge that displays information that may be directory information.

Limited Directory Information Disclosure
Limited Directory Information Disclosure means that the District may limit disclosure of its designated directory information to specific parties, for specific purposes, or both.  Allowing limited directory information disclosure may permit the District to use student directory information for such limited purposes without obtaining individual consent.  Limiting the disclosure of such information may be beneficial when the District perceives such disclosure as putting students at risk of becoming targets of marketing campaigns, news media or possible victims of criminal acts.  The District shall limit its disclosure of its designated directory information as specified in its public notice to parents and eligible students.   

Consent to Release Student Photograph and for Students to Appear on a Video or on Television 
The District shall also publish a notice annually and shall inform the appropriate person(s) when a new entrant is registering, with notifications similar to those described above, that the District, without obtaining the prior consent of either the parents or legal guardians, or the student, will permit:

  • A student's photograph(s) to be used in a program; to provide information about or publicity for an activity, the student, school, or District; or for any other purposes approved by the Superintendent or designee; and
  • A student's appearance on a video or on television for purposes approved by the Superintendent or designee.
  • A student’s photograph (video or still), published/completed work products and/or performances included within any District online presence such as but not limited to the District website are social networking sites to promote District programs and activities.
The permission will not extend to an individual or organization when the purpose or use is commercial, except the Superintendent or designee may grant such permission to news media and their staffs.

A photograph, video, or recording shall not be deemed to be "Directory Information", nor shall copies of any such appearance be deemed to be "Directory Information".

Military Recruiter Access
The release of student directory information is not to be confused with the release of  names, addresses and telephone listings of eligible students (i.e., a student 17 years of age or older or in the 11th grade—or its equivalent—or higher) to Military Recruiters (Policy #7242 -- Military Recruiters' Access to Secondary School Students and Information on Students). In compliance with the Elementary and Secondary Education Act of 1965 as amended by the No Child Left Behind Act of 2001 (NCLB), the National Defense Authorization Act and in accordance with FERPA, the District shall comply with the request by a military recruiter for this information unless a parent, parents/eligible student has provided written request (e.g., “opted out”) not to disclose such information.

Family Educational Rights and Privacy Act of 1974, 20 United States Code (USC) Section 1232(g)
34 Code of Federal Regulations (CFR) Part 99