Purchasing

All public bids for commodities and services are advertised in the legal notices of the Amherst Bee and posted on this website. Bidders are responsible for printing their own bid documents.

Materials, Equipment and Supplies - General Municipal Law 103 and District Policy require formal sealed bids for purchases of $20,000 or more for any single item or commodity group (similar items).

Contracts for Public Works - General Municipal Law 103 and District Policy require formal sealed bids for purchases of $35,000 or more for all repair or contract obligations that involve goods and services in a single project. An architectural firm will perform the bid process for any public works projects greater than $35,000.

To improve accuracy of bid submissions an excel version of the vendor response form will also be available on the Williamsville Central School District website for larger bid lists.  If the bid you are interested in has an Excel version available you will see it below clearly marked as an Excel version. This is in addition to supply a printed version.  A sealed bid package containing all completed, signed and dated bidding documents MUST still be returned by mail by the due date noted on the bid notification.  Bids will not be deemed complete until the entire bid packet is received.

All bids must be received in a sealed envelope by the due date and time specified on the bid. The envelope must be labeled with the bid name, bid number and due date. Bidders are welcome to attend bid openings.

New bidders will be subject to a vendor analysis and may be required to submit information on ownership, company history, financials and at least three references during the bid tabulation process.

All bidders will receive bid tabulations once the analysis is complete. Award recommendations are submitted to the Board of Education for approval on a monthly basis.